Beaumont Independent School District

Job Description

PRIMARY PURPOSE:

Facilitate the efficient operation of the office of the Curriculum Supervisors and provide clerical services to assigned supervisors and other staff members.

QUALIFICATIONS:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient skills in typing word processing, desktop publishing and file maintenance,
  ability to use personal computer, printer, calculator, typewriter, multi-line phone, copier,
  fax machine, computer software, develop spreadsheets, and develop data bases.

Experience:

• One to three years of secretarial experience preferably in a public education

MAJOR RESPONSIBILITIES AND DUTIES:

1. Organize and manage the routine work activities in the office of the Curriculum Supervisors (multiple supervisors).
2. Perform varied typing tasks in the preparation of correspondence, forms, reports, curriculum guides and related curriculum materials, and materials for district wide (subject related) staff development workshops, etc., for the curriculum supervisors and other staff members; e.g., Superintendent, Deputy Superintendent, and Asst. Superintendent.
3. Compile pertinent data as needed for the department, district, state and governmental reports.
4. Exercise good telephone etiquette, take reliable messages, and route to appropriate staff.
5. Maintain physical and computerized departmental files.
6. Receive, sort, and distribute mail and other documents to other department and staff members.
7. Maintain a schedule of appointments, district workshops, and make travel arrangements for appropriate supervisors.
8. Ensure confidentially when required.
9. Be available to assist supervisors as requested.
10. Perform routine bookkeeping tasks, including simple arithmetic calculations for the department.
11. Assist with the preparation of purchase orders, payment authorizations and consultant statements.
12. Keep informed of and comply with all state and district policies and regulations concerning primary job functions.

 EQUIPMENT USED:

• Ability to operate: personal computer (IBM &Macintosh computers) with multiple software, printer, calculator, typewriter, multi-line phone, copier, fax machine, and laminator

WORKING CONDITIONS:

Mental Demands

• Maintain emotional control under stress
• Work with frequent interruptions

Physical Demands

• Light lifting and carrying (under 15 pounds) to moderate (15 to 44 pounds) materials/equipment; reaching above shoulder, use of fingers, repetitive hand motions; frequent bending and stooping
• Willingness to use technology for job enhancement
• Prolonged use of computer

Environmental Demands

• Normal office environment
• May work prolonged or irregular hours

The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.  This job description is not an employment agreement or contract.  The administration has the exclusive right to alter this job description at any time without notice.

The Beaumont Independent School District does not discriminate on the basis of age, color, disability, national origin, race, religion, or sex in the educational programs or activities that it operates and is an equal opportunity employer.